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Prepaid expenses are not tape-recorded on an revenue statement initially. Instead, prepaid expenses are at first recorded on the balance sheet, and also then, as the advantage of the prepaid price is realized, or together the cost is incurred, it is well-known on the income statement.


When a agency prepays because that an expense, it is known as a prepaid legacy on the balance sheet, v a simultaneous entry being videotaped that reduces the company"s cash (or payment account) by the very same amount. Many prepaid expenses appear on the balance sheet as a present asset, uneven the cost is no to be incurred until after 12 months, i beg your pardon is a rarity.


Then, as soon as the expense is incurred, the prepaid price account is reduced by the quantity of the expense and also the price is recognized on the company"s revenue statement in the period when it was incurred.


Is Insurance considered a Prepaid Expense?

One of the more common develops of prepaid expenses is insurance, i m sorry is usually paid in advance. because that example, company ABC payment a $12,000 premium because that directors and officers legal responsibility insurance for the upcoming year. The company pays for the plan upfront and then every month makes an adjusting entry to account for the insurance expense incurred. The early entry, whereby we debit the prepaid expense account and also credit the account used to pay because that the expense, would choose this:



Then, after a month, the agency makes one adjusting entry for the insurance money used. The company makes a debit to the ideal expense account and credits the prepaid cost account to alleviate the heritage value. The monthly mediate for company ABC would be $12,000 split by 12 months, or $1,000 a month. The adjusting entry in ~ the end of each month would appear as follows:



Rent as a Prepaid Expense?

Businesses may prepay rent because that months in advancement to obtain a discount, or maybe the landlord requires a prepayment offered the renter’s credit. Either way, let’s say firm XYZ is prepaying for office space for 6 months in advance, totaling $24,000. The initial entry is as follows:


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Then, as each month ends the prepaid rent account, i m sorry is top top the balance sheet, is reduced by the monthly rental amount, i m sorry is $24,000 divided by 6 months, or $4,000 per month. At the same time, the company recognizes a rental cost of $4,000 top top the earnings statement. Thus, the monthly adjusting entry would appear as follows:



other Prepaid expenses

Additional costs that a company might prepay for include interest and also taxes. Interest paid in advancement may arise together a company makes a payment ahead of the due date. Meanwhile, some companies pay taxes before they room due, such together an approximated tax payment based on what could come early out in the future. Other less usual prepaid expenses might include equipment rental or utilities.


As an example, consider agency Build Inc. Which has rented a item of devices for a building and construction job. The firm paid $1,000 on April 1, 2019, to rental a item of equipment for a project that will be excellent in a month. The firm would recognize the early transaction as follows:


Then, when the devices is used and also the actual expense is incurred, the firm would do the adhering to entry to reduce the prepaid legacy account and also have the rental expense show up on the earnings statement:


Regardless of whether it’s insurance, rent, utilities, or any type of other expense that’s payment in advance, it must be tape-recorded in the ideal prepaid legacy account. Then, in ~ the end of every period, or as soon as the expense is in reality incurred, one adjusting entry have to be make to reduce the prepaid asset account and recognize (credit) the suitable income expense, which will then show up on the revenue statement.

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Why Prepaid costs Aren’t initially on the earnings Statement?

Prepaid expenses aren’t had in the earnings statement per generally Accepted bookkeeping Principles (GAAP). In particular, the GAAP corresponding principle, which calls for accrual accounting. Accrual audit requires the revenue and expenses be report in the same duration as incurred no issue when cash or money exchanges hands. That is, costs should it is in recorded when incurred. Thus, prepaid prices aren’t known on the earnings statement as soon as paid, due to the fact that they have actually yet to be incurred.


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